Remote project management has quickly become the norm for many Aussie businesses, especially since flexible work is here to stay. Whether your team is hybrid or fully remote, managing projects from a distance takes more than just good intentions and a Zoom account.
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Remote Project Management: Tools for Success
You’ll need the right tools, systems, and habits in place to keep everyone in sync—no matter where they’re working from. Let’s break it down.
Set Up Tools That Actually Work
Start by making sure your team can easily access the systems they need. Cloud-based platforms are your best mate here. Everyone should be able to log in, get what they need, and keep the project moving—without hunting through email threads or shared drives from 2007.
Keep Everyone Talking
Communication is key, and face-to-face is still the gold standard, even if it’s through a screen. Video calls using platforms like Zoom or Google Meet help build connection, especially during kick-off meetings and regular check-ins.
It also pays to have a go-to chat tool (Slack, Teams, etc.) so your team can shoot off quick questions or updates throughout the day.
Make Meeting Notes Matter
If no one remembers what was said, the meeting never really happened. Use tools like Google Docs or Microsoft 365 to jot down key actions. Want to make it even easier? Tools like Otter.ai can automatically transcribe your calls so nothing slips through the cracks.
Track Progress Without the Headaches
When you’re not in the same office, staying on top of who’s doing what can get messy fast. Tools like Asana, Trello, or Monday.com let you assign tasks, set deadlines, and keep an eye on the moving parts.
Everyone can log in anytime, see what’s due, and stay on top of their workload without needing to be micromanaged.
Make Team Collaboration Simple
File sharing. Version control. Random “Where did we save that thing?” messages. You can avoid all of it with good collaboration tools. Slack, Teams, or Monday.com allow your team to upload documents, leave comments, and work together in real time—minus the confusion.
Don’t Forget the Money Side
Remote teams still have expenses—travel, equipment, subscriptions, or even a cheeky coffee while working from a café. Keep budgets in check with expense management tools like Weel or Pleo, and make sure your project expenses syncs with your accounting tools (like Xero, MYOB, or QuickBooks).
This gives both your project manager and your finance team full visibility without back-and-forths.
Get Set for the Future of Work
Remote work isn’t just a trend—it’s the new normal. If you’re juggling remote teams and business finances, it’s even more important to have your books in order. That’s where we come in. At Bespoke Bookkeeping, we help small businesses in Logan stay on top of their numbers—so you can run smooth projects and a profitable business.
Need a hand with your books while you focus on the big picture? Let’s chat.
